Transaction Filter/Block Setup is where you define the transaction-monitoring rules for an account.
These rules are at the heart of ACH Positive Pay. You can monitor transactions based on the ACH Standard Entry Class, Company ID, Transaction Code, Debit or Credit, and Amount Threshold. Any transactions that meet the filter criteria are flagged and processed according to the notification type you select for each rule.
To create a rule:
- Select the Account Name.
- Enter the originating Company ID of the transaction from the ACH file. If the field is left blank, this filter will not be used.
- You may also watch for selected Standard Entry Class. Either select a specific SEC Code or All, which will flag any ACH transaction with an associated SEC code.
If the field is left blank, the filter block will use the From and Thru Tran Codes.
To monitor the From Tran Code:
- Enter the starting transaction code for this filter.
- Enter the ending transaction code for this filter. If the ACH SEC code is not available from the DDA system, the From and Thru transaction code fields may be used to identify the type of transaction.
- Select either Debits or Credits, or Both, to define the types of transactions for this rule.
Enter the Minimum Transaction Amount for this rule. Any transaction that fails to meet the Minimum Filter Amount will activate the notification type defined for the role.
If the minimum filter amount is left blank, the transaction amount filter will not be used.
- Select the type of notification any flagged transaction should trigger. You can have the system create an exception or send an email notification only. Create Exception will cause any transaction matching the filter criteria to become an exception that requires a pay or return decision.
The email notification indicates only that an email notification will be sent to alert you of any transaction matching the criteria in this filter.
ACH Authorization Rules Setup works much like a Transaction rule except that you are defining pre-authorized ACH transaction rules for an account. An ACH Authorization Rule can include the Originating Company, Standard Entry Class, Transaction Type and Maximum Authorized Dollar Amount.
If an ACH item posts to a selected account that violates the rules you established here, the notification type you select determines whether the item requires a Pay Return decision or if you’ll simply be alerted via email that unauthorized activity has occurred.
- Select the Account Name to which this rule applies and give the rule a description.
- Enter the originating Company ID or leave it blank to include all companies in this rule.
- Select a specific SEC Code. Select All to apply the rule to every SEC code.
- Choose whether to apply the rule to Debits, Credits, or Both.
- Finally, choose the Maximum Dollar Amount that will be allowed for this type of transaction. If the amount is left blank, the Maximum Dollar Amount field is not used during the authorization process.