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LEARN MORE ABOUT THESE FEATURES:

EXECUTING ACH TRANSACTIONS

Under Management Tools, you’ll find a suite of options for creating and managing ACH transactions.

From the Options screen, you can quickly research and make changes to transfers you’ve created or add new ones and reuse them to make future transfers.

You can easily remove the ones that are no longer useful, cancel the next processing date or reverse erroneous transactions that have already been processed. And the Review option provides supervisors with the authority to approve transfers prior to processing.

1. Select the type of transfer you want to execute.
2. Enter the information that is included in the ACH type you selected, including the date or dates you want the transfer to take place.
3. Select the account(s) from which you want the money transferred. (You have the option of splitting the funds into multiple accounts and transferring different amounts into each.)
4. Complete the information for each account the money will be transferred to. (If you are unsure about routing/transit number, you can look it up by entering the name.)
5. Select it from the list. You can include pre-note and a description for each account. (Each individual transaction includes a Hold option that allows you to stop or hold back the processing without deleting the information or delaying the remainder of the batch.)
6. Review your information and return to the options screen to process the batch or save it to make changes at a later time. (Either way, the information remains available from the Using Existing Transfer option.)

USING TEMPLATES TO EXPEDITE YOUR MOST COMMON TRANSACTIONS

Templates enable you to manage large batch files, such as payroll, that take place on a recurring basis. (You can approve templates created by employees prior to offering access.)

• New ACH Transfer sets up a template to store the transactions basic information.
• You can import transfers from your accounting software and convert files that are not NACHA (National Automated Clearing House Association) formatted.
• The Incoming ACH option lets authorized employees search incoming transfers in real time.

Based on your selected option, the search fields on the right allow you to quickly define or filter the ACH information that you are creating, importing, reviewing or editing.

To add a new template:

• Click the Add
• Select the type of ACH the template will be used for and Submit. The form will guide you through the necessary information:
  • Begin by entering the template name, the tax ID Number and the Group.
  • If you are adding it to a new group select the Add Group icon and add the new group.
  • Continue entering the information including:
    • Which employees will be authorized to use the new template.
    • The accounts funding the payroll.
    • The specific account information for each employee.

As with all transfers you set up, if you’re unsure about a routing number, you can use the Find icon to quickly locate the financial institution by name and save it when ready, and you’ll see your newly created group in the list along with the new template.

TO CHECK THE STATUS OF A TRANSACTION OR VIEW THE DETAILS OF A PREVIOUS TRANSACTION

• Select Inquire ACH Transfer
• Provide as little or as much information as want to about the transfer you’re searching for, including any or all of the following:
  • Description
  • Date
  • Current status
  • Employee responsible for the transfer
  • Confirmation number
• Submit the inquiry, and any transfers matching that information will appear in the list, which offers a series of filter choices:

Saved indicates the transfer has been created but has not yet been submitted for processing.

Processed indicates that the transfer has completed the transfer process and your funds have been transferred.

The status might also indicate a need for review or approve the transfer prior to sending it for processing.

The list offers sorting and filtering options:

• Clicking on the column headers will resort the list.
• Selecting the column sorting icon allows you to sort your information through a series of criteria.
• Selecting the Filter option allows you to refine your results using your own search criteria. This is helpful for searching through long lists or making inquiries about multiple transfers at the same time.
• Select Description to display the details.
• When finished, return to your list for your next inquiry.

TO PRINT OR EXPORT YOUR ACH TRANSACTIONS

Select View Report.

• In the Export screen, choose the type of report or export you wish to generate. Each report includes Issued By and Approved By information for the transaction, providing an audit trail.
  • Transfer List is a simple listing of the transactions showing the type, date, status, number of batches and amount for each transfer.
  • Batch List displays the individual batches you have executed including a description, name, date, item count, status and credit or debit amount of the transactions inside the batch.
  • Transfer Detail provides complete information on the transaction or transactions checked in the export screen listing, including the individual transfers in the batch.
  • All Transactions displays a complete list of your transactions including a breakdown of the batches included in each transfer.
• Select Print to create a printed report or Export to save a .CSV file that can be loaded into your accounting software.

TO CHANGE AN ACH TRANSFER

To quickly make changes to Saved or Pending transfers:

• Select the Change ACH Transfer
• Provide information about the transfer you want to change or leave the fields blank to view a list of all your currently saved and pending transactions.
• Select the transaction you want to change, and how you want to change it:
  • Rename the transfer
  • Change the transfer date
  • Switch accounts
  • Change amounts
  • Edit, delete or hold individual transactions.
• When you’re finished, save the changes or process the transaction.
• Return to the Options screen.
• To remove a transfer or a scheduled transaction, use the Delete option. Again, provide any specific information about the transfer you want deleted. You can also re-sort the list to help you relocate the transfer.
• Review the details.
• To delete, click Next. If the transfer is recurring, you can choose to delete only the next transfer or delete all that are scheduled in the future.
• When finished, return to the Options page.

TO OPEN A NEW ACH TRANSACTION USING AN EXISTING ONE

Once a transfer has been processed, the transfer information remains stored in the system and is available to reuse for future transactions quickly and easily.

• Locate the file you want to reuse and select it from the list.
• Make your changes and process the file. Once processed, it remains available for the next time it’s needed.

TO REVERSE AN ACH TRANSACTION

Duplicate or erroneous transactions that have completed the transfer process are easily reversed, if necessary. You can reverse a single transaction or an entire batch with just a few clicks.

(Under ACH legal rules the reverse transaction must be available to the receiving institution within five business days of the transaction’s settlement date. And a reversal can only be performed once for each transfer.)

• Select Reverse ACH Transaction
• Provide as little or as much information as want to about the transfer you’re searching for, including any or all of the following:
  • Description
  • Date
  • Current status
  • Employee responsible for the transfer
  • Confirmation number.
• In the Reverse column, select the batch or batches you want reversed.
• When ready, click You can reverse the funds back into a single account or split the credit into multiple accounts.
• When ready, select

TO REVIEW ACH TRANSFERS

With Review ACH Transfer, supervisors can quickly review and approve any transfers that are pending approval, prior to processing.

When employees are set up and assigned access to ACH, you can

• Choose to approve each transaction an employee is allowed to make
• Limit the total amount they are allowed to transfer each day
• Limit the total amount they are allowed to transfer in a single file

If you’re interested in adding these user controls, your Relationship Manager will set them up for you.

• Use the filters to locate a specific transfer or leave the fields blank to view all transfers pending review.
• From the list, you can quickly review each transfer, including:
  • The reason the transfer requires approval
  • The employee responsible for the transfer
  • The total debit and credit amounts
• Select the description to view specific details.
• When you’re ready, simply approve or disapprove each transfer and save.

TO IMPORT AN ACH TRANSFER INTO YOUR ACCOUNTING PROGRAM

Many accounting programs allow you to export your payroll and other payables in NACHA formatted files using the Import ACH Transfer option. If your file is not already NACHA formatted (for example, a comma-separated file), the Import ACH Using Template option will re-map your file when importing and allow you to save the import template to use for future files in that same format.

• Browse your computer’s hard drive for the file you wish to import.
• Select the transfer type of your file then, click Next to display a summary of the file that’s being imported.
• Click Finish to open the confirmation screen where you can view the details and immediately process the file.

TO SEARCH FOR INCOMING ACH TRANSACTIONS

Incoming ACH allows you to search in real-time for ACH transactions that are being transferred to your accounts from other accounts. For example, if you have customers that make payments to you using ACH, you can quickly and easily find the status of their payments.

• From the list you’ll see the description, date, amount, the company sending the transfer and the company’s ID number.
• Click the trace number to see the transaction details.
• When you’re finished reviewing the information, select Done to return back to your list.